Human Resources Assistant

Canonsburg, PA
Full Time
Entry Level

Human Resources Assistant

USG Insurance Services, Inc. – Canonsburg, PA

Status: Non-Exempt/Hourly

Full-time (40 hours/week)

Office Hours: 8:30 AM – 5:00 PM

The Human Resources Assistant provides administrative support to the Director of Human Resources and the HR Generalist in areas such as training, recruiting, personnel records management, payroll, employee benefits, employee development, wellness initiatives, labor law compliance.

Major duties and responsibilities:

  • Assist with USG’s corporate training by creating training schedules, on-line trainings, and working with new hires to conduct training sessions.
  • Recruiting support – ATS maintenance, pre-screening applicants, interviews.
  • Pre-employment background checks and onboarding.
  • Collect and review new hire paperwork for accuracy and setup personnel folders.
  • Enter new hires in Payroll system and benefit portals.
  • Assist in payroll preparation and processing – process employee changes to compensation, deductions, address, time card punches, PTO requests, etc.
  • Audit and maintain current HR files and databases.
  • Reconcile payroll deductions and employee benefit invoices.
  • Assist with open enrollment and year-end duties – benefit changes, etc.
  • Respond to employment verification and unemployment insurance inquiries.
  • Other duties as assigned.

Qualifications and Requirements:

  • HR or Business related degree preferred.
  • Proficiency in Microsoft Office including Outlook, Word, and Excel.
  • Ability to quickly learn and adapt to new software and computer systems. Payroll system experience preferred.
  • Ability to type with speed and accuracy.
  • Excellent written and verbal communication skills.
  • Strong organizational skills.
  • Ability to work both independently as well as in a team.
  • Detail oriented.
  • Ensure the highest standard of confidentiality and professionalism.
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